This policy has been developed to ensure People Intelligence Recruitment Pty Ltd (Pi) complies with the Privacy Act 1988 (Act) and Australian Privacy Principles.
This Privacy Statement is based on Pi’s understanding of how the Privacy Act works. If you wish, please seek separate legal advice on the application of the Privacy Act for your particular situation.
This policy applies to all personal information collected by Pi. We use personal information in order to provide recruitment services on behalf of both candidates and clients. We only collect personal information that is useful to this process. Examples of this information includes:
Personal information is defined in the Act as information about an individual who can be identified, or whose identity could be reasonably ascertained, from the information.
Personal information collected and/or maintained by Pi must be relevant to the purpose for which it is sought, must be accurate, up-to-date and complete, and must not intrude to an unreasonable extent upon the personal affairs of the individual to whom it relates.
This information must be obtained, maintained and managed fairly and with respect for the dignity of the individual to which it relates. Individuals providing information should be advised of the general purpose for which the information is sought, and how it may be used in the future.
At the same time, information supplied by individuals is expected to be, to the best of their knowledge, true and accurate.
Pi will not use or disclose personal information about an individual for a purpose other than the purpose for which that information was collected or a secondary purpose which the individual would reasonably expect the information to be used for. In particular, Pi must not sell or otherwise provide unauthorised access to such information to anyone.
The only exceptions to the above are where:
Organisations seeking confirmation of employment or other personal information about a current or former employee are required to post or email their request on their organisation’s letterhead, to Pi and provide permission from the employee concerned to release such information.
For practical reasons, personal information will be maintained and will form part of Pi’s secure record system.
Any person responsible for the maintenance or use of personal information must ensure that the information is adequately protected against:
On request by an individual, Pi will take reasonable steps to let an individual know generally:
Subject to reasonable requests, individuals will have access to review personal records relating to them, except where:
Where for any reason Pi denies access to information, it will provide reasons for the denial.
If an individual establishes to Pi that personal information held by Pi about the individual is not accurate, complete and up to date, Pi will take reasonable steps to correct the information so that it is accurate, complete and up to date.
If for some reason Pi and an individual disagree about whether the information is accurate, complete and up to date, Pi will, upon request by an individual, take reasonable steps to associate with the information a statement from the individual claiming that the information is not accurate, complete or up to date.
‘Sensitive information’ is health information or personal information or an opinion about an individual’s:
Pi will not collect sensitive information about an individual unless:
Our website contains links to other websites. Pi are not responsible for the management of the privacy practices or the management of the content of these sites.
All personal information must be disposed of in a manner that ensures the privacy of the individual to whom it relates. Destruction will usually be by means of shredding, burning, or secure disposal by registered waste contractors.
Pi has a complaints handling process in place to manage privacy risks and issues. This process is designed to:
Any party that knows about or suspects a privacy breach must immediately report it to Catherine Moores, Operations Manager firstname.lastname@example.org